Union Civil Services Board Rule

2. The following expressions shall have the meanings given below:
(a) Officer means the service personnel at the ranks of the gazetted officer and above;
(b) Staff means the service personnel at the ranks below the gazetted officer;
(c) Initial Appointed Post means a post which shall be started according to the classes of service personnel in each and every service personnel organization;
(d) Apprentice Appointment means the appointment as an apprentice against a sanctioned post in the set-up of service personnel organization to become proficient in skills related to performing the duties;
(e) Term of Post means the period of performing duty in a current post;
(f) Term of Service means the period of performing duty as a civil servant in a service personnel organization. In this expression, the probation period, apprentice period, on leave period except extraordinary leave without pay, temporary suspension period defined as term of duty and period of performing other duty which is determined as term of duty are also included;
(g) Joining Time means the time allowed to service personnel to travel from the previous duty station to the station where they are transferred;
(h) Service Personnel on Deputation means service personnel who are transferred and provides the full-time service to another organization either in the country or in a foreign country with the permission of the Union Government, in which case the service personnel are paid from any other budget other than the State Budget;
(i) External Service Regulations mean those which are issued by the relevant ministry and organization for the service personnel on deputation to abide by;

Chapter II
Selection and Appointment of Service Personnel

3. The classes of the service personnel are as follows:
(a) management staff (administration, social);
(b) management staff (economic);
(c) professional staff;
(d) technical staff;
(e) clerical staff;
(f) general service staff.

4. In the selection and appointment of service personnel, candidates for the initial appointed post shall be selected and appointed by the relevant ministry and organization through a competitive selection system where the candidates who meet the specified qualifications for the post are allowed to participate.

5. Apart from the posts to which service personnel are to be appointed by the Board, the initial appointed posts
of staff are as follows:
(a) general service staff grade (1);
(b) clerical staff grade (1);
(c) technical staff grade (1), grade (2) and grade (4);
(d) professional staff grade (1), grade (2) and grade (3);
(e) management staff (economic) grade (1) and grade (2);
(f) management staff (administration, social) grade (1).

6. When the ministries and service personnel organizations need to appoint an external person to technical staff grade (3) post because of the nature of work or the specified qualifications, they shall appoint that person at technical staff grade (2) post as an apprentice appointment against the desired technical staff grade (3) post at first and the appointment shall be confirmed at technical staff grade (3) post if their performance is satisfactory.

7. (a) If there is a vacant post of gazetted officer rank in respective ministry and organization, and an external person is to be appointed, only the Board shall do the selection and appointment.
(b) If the relevant ministry and organization need to appoint an external person directly due to any extraordinary circumstance, it shall propose this to the Board and then put forward, with the recommendation of the Board, the case to and obtain the approval from the Union Government.

8. If the ministries and organizations want to appoint external persons to the vacant initial appointed posts of the gazetted officer rank, it shall propose to select the persons to the Board together with the number of persons to be selected, specifications and requirements for the posts.

9. The Board shall scrutinize the proposals submitted by the ministries and organizations and advertise the vacancy announcement in the newspapers, at least once, to call for applications from those who meet the specific qualifications eligible to take part in a competitive selection process. The advertisement shall be posted on the notice board of the Board office.

10. In advertising the vacancy announcement in accordance with rule 9, the minimum necessary academic qualification shall be established depending on the work nature of the relevant ministries and organizations. The age limit shall be exactly stipulated depending on the closing date for application. Moreover, if the specific qualifications and age limits are to be stipulated due to the particular conditions and work nature, it shall be done by the relevant ministries and organizations in coordination with the Union Civil Service Board.