Union Civil Services Board Rule

21. In assessing qualifications for promotion, the ministries and organizations shall take into consideration of those who are outside the organization but in the organizational set-up at the time of conducting the assessments

22. When initial appointed posts of the gazetted officer rank become vacant and service personnel need to be promoted to fill up the posts, the ministries and organizations shall coordinate it with the Board by nominating the service personnel in the waiting list and obtain approval from it.

23. The Board shall scrutinize the following when the ministry and organization coordinate the case mentioned in
rule 22:
(a) whether the relevant ministry and organization has approved the proposed promotion or not;
(b) whether the posts to which service personnel are to be promoted are included in the
organizational set-up of the relevant ministry and organization;
(c) whether there are sufficient vacant posts for the proposed number of service personnel for
promotion;
(d) whether all service personnel who meet the requirements are examined written and practical test;
(e) whether the date on which the term of post and the term of service are calculated is
mentioned;
(f) whether the date on which the waiting list is approved is mentioned and whether the waiting list expires or not;
(g) whether the waiting list includes the names, posts and signatures of the Chairperson and members of the qualification assessment board of the relevant ministry and organization;
(h) in the case where the total ratings of the service personnel on the waiting list are the same, whether there are any explanatory note about those same ratings;
(i) whether the personal profiles of the nominated personnel are attached;
(j) whether the term of post and the term of service of the nominated personnel meet the specifications as prescribed in rule 20;
(k) whether the types of posts currently held by the nominated personnel match the types of posts to which they are to be promoted;
(l) if the nominated service personnel are in the period of leave preparatory to retirement, whether they are enjoying that leave and whether the organization refuses to grant that leave to them.

24. The Board shall discuss the points checked according to rule 23 at the Board’s regular meeting and provide the Board’s opinions and comments to the relevant ministry and organization.

25. In order to reward the service personnel who deserve promotion to the next higher rank within a reasonable period of time since they fulfil their duties in a competent and outstanding way, to allow the well-experienced and outstanding service personnel in the ministries and organizations to enjoy benefits and to prevent the shortage of personnel at the respective ranks, the relevant ministry and organization may promote the service personnel as special cases although service personnel do not meet the requirements of the term of post.

26. In promoting service personnel by relaxing the term of service in accordance with rule 25, the ministries and
organizations shall take into consideration the following as priorities:
(a) proficiency and industriousness;
(b) loyalty to superior officers and colleagues;
(c) good morale and goodwill for the interest of the State and the department;
(d) innovativeness;
(e) outstanding educational qualification and skill;
(f) good leadership;
(g) good morale.

27. When the ministries and organizations promote service personnel by relaxing the requirements for the term  of post in accordance with rule 25, it shall be done only for one third of the vacant posts.

Chapter IV
Training of Civil Service Personnel

29. The Board shall conduct service personnel training with the aim to develop the capacity in the following areas:
(a) knowledge about the laws, rules, regulations, by-laws and procedures which the service personnel should have;
(b) office management skill;
(c) organizational management skill;
(d) public management skill;
(e) understanding of good governance and leadership concepts;
(f) understanding of political, economic and social situation of Myanmar and other countries;
(g) knowledge about the policies, objectives, processes, laws, orders and directives adopted and issued by the State;
(h) basic information and technology skill which service personnel should have.

30. The Board shall conduct the following training
courses:
(a) Special Refresher Courses
(1) Training Courses conducted in response to the instruction of the Union
Government Office from time to time;
(2) Training Courses conducted in response to the proposal from the ministries and organizations from time to time.
(b) Regular Courses
(1) Management Course for Executive Level Officials;
(2) Management Course for Senior Level Officials;
(3) Management Course for Mid-Level Officials, Advanced Diploma in Civil Service Management Course;
(4) Basic Course for Civil Service Officers;
(5) Basic Pre-service Course for Civil Service Officers, Post Graduate Diploma in Civil Service Management Course;
(6) Basic Course for Junior Civil ServiceOfficers;
(7) Enhance Course for Office Superintendent;
(8) Basic Course for Clerical Staff.