Civil Service Personnel Rules

Selection and Appointment of Professional Staff

21. (a) When external persons are to be selected and appointed to the vacant posts of professional staff grade (1), it shall be done with the procedures mentioned in the sub-rule (a) of rule 19.

(b) When external persons are to be selected and appointed to the vacant posts of professional staff grade (3), it shall be done with the procedures mentioned in the sub-rule (d) of rule 20.

(c) The appointments to the posts of other levels shall be done only by the promotion process. However, the promotion to the gazetted officer level, professional staff grade (4), shall be done in coordination with the Union Civil Service Board.

Selection and Appointment of Management Staff (Economic) and Management Staff (Administration, Social)

22. (a) When external persons are to be selected and appointed to the vacant posts of management staff (economic) grade (1) and management staff (administration, social) grade (1), it shall be done with the procedures mentioned in the sub-rule (d) of rule 20.

(b) The appointments to the posts of other level shall be done by the promotion process. However, the promotion to the gazetted officer level, management staff (economic) grade(3) and management staff (administration, social) grade (2),shall be done in coordination with the Union Civil Service Board.

Transfer to Another Department

23. (a) When a gazetted officer from any Ministry service personnel organization is to be transferred to another Ministry or service personnel organization and if the person meets the specified qualifications, the relevant organization shall coordinate with the Union Civil Service Board;
(b) The Union Civil Service Board shall, after scrutinizing the coordination under sub-rule (a), carry out as follows:
(i) requesting the remark from the Ministry and organization which desires the transfer of the officer or the Ministry and organization of the officer who himself desires to transfer in coordination with the relevant Ministry and organization;
(ii) submitting the case to and ask for the guidelines from the President through the Office of the Union Government by the Union Civil Service Board;
(iii) submitting and obtaining the approval from the Union Government after preparing the memorandum by the Ministry and organization which desires the transfer of the officer or the Ministry and organization of the officer who himself desires to transfer after obtaining the approval of the President.

24. When asking for the remark from the Union Civil Service Board, the following documents shall be included:
(a) the memorandum signed by the head of the Ministry or organization of the service personnel to be transferred;
(b) personal profile form with 53 particulars of the service personnel to be transferred, Form (1);
(c) the disciplinary record of the service personnel to be transferred whether or not he has committed any disciplinary offence;
(d) regarding the transfer of the Government official from the Ministry of Defence:
(i) if the official is still in service, the certificate of no criminal and disciplinary record issued by the Office of the Chief of Military Affairs;

(ii) if the official is retired, the certificate of no criminal and disciplinary record issued by the Office of the Chief of Military Affairs and the last military appointment order issued by the Office of the Chief of  Military Staff;

(e) the statement in the memorandum of the Ministry organization which describes to which post the transferred service personnel will be appointed at which pay scale and whether or not there is a vacant post in the organizational set-up.
Note: (i) The memorandum prescribed in sub-rule (a) shall be signed by the head of the relevant Ministry and organization on account of the fact that it will be submitted to the Office of the President of the Union and the Office of the Union Government.
(ii) In case of transfer of posts in the Office of the President of the Union, the Office of the Union Government and the Office of the Hluttaw, the memorandum may be signed by a high level official not lower than the rank of Director General or the competent authority delegated by the relevant head of the organization.

25. The Union Civil Service Board shall scrutinize the coordinations and suggestions under rule 24 and either may proceed to submit the case to the Union Government or may reject the case if the specified qualifications are not fulfilled.

Chapter IV
Promotion

26. In carrying out promotion, the service personnel who meet the specified educational qualification, skills, term of post and term of service as well as ability to perform duties which would be assigned to the promoted post shall be selected and promoted by assessing their qualifications.

Formation of Qualification Inspection Board

27.(a) To carry out promotion, the head of the relevant Ministry and service personnel organization shall form the Qualification Inspection Board comprising the suitable service personnel in the organization.

(b) The officer holding the highest post shall be designated as the Chairman and the board shall be composed of at least two members in the Qualification Inspection Board.

28. The Qualification Inspection Board shall:
(a) conduct written and practical tests, score for term of post and term of service and conduct interviews for promotion in accordance with these rules;
(b) prepare question papers for written and practical test or for written test;
(c) fix the date for written and practical test, lay down exam rules and supervise the exams;
(d) check and mark the answer papers of written and practical tests;
(e) prepare the waiting list of the candidates in order of their score in assessing the qualification;
(f) submit the waiting list for promotion to the head of the relevant service personnel organization who has formed the Qualification Inspection Board.

Assessment of Qualification

29. To assess the qualification of the service personnel, the suitable methods out of the followings shall be used depending on the work nature of the post to be promoted:
(a) test;
(i) written test;
(ii) practical test;
(iii) both written and practical test;
(b) assessment;
(c) interview.

30. In assessing qualifications for promotion, the service personnel on deputation outside the department shall be taken into consideration. Outside the department includes either in the country or out of the country.