Civil Service Personnel Rules

41. During the validity period of the waiting list, the service personnel who are punished for any offence, who are under departmental enquiry, who are suspended from duties, who are taken legal action or who is on trial are omitted from the waiting list of the Qualification Inspection Board and the service personnel appearing next to them shall be promoted.

42. The validity period of the waiting list made by the Qualification Inspection Board is two years from the date of confirming and signing the list by the competent authority who has formed the board. Within two year period, if there are no more service personnel left in the list to be promoted, the new waiting list shall be made in accordance with the rules for promotion.

Conditions in Which Promotion is not Entitled

43. Although a service personnel meets the specified qualifications for promotion, he shall not be promoted if any of the following conditions arises:
(a) if a service personnel is given a written warning, during six months from the commencing date of the warning;
(b) if a service personnel is punished with withholding of increment, during the period of withholding of increment;
(c) in case of recovering wholly or partially for the damage due to the service personnel’s negligence or incompetence while performing duties, up to one year from the commencing date of issuing the order to recover the value of damage or the date on which the amount is fully paid back, whichever is earlier;
(d) if a service personnel remains on the current post although having been punished on conviction for any immoral offence, up to one year from the commencing date of the punishment;
(e) if a service personnel is reduced to a lower pay scale within the time scale pay, until the original pay scale is reached;
(f) during the period of preliminary enquiry or departmental enquiry;
(g) if the service personnel is demoted because of an offence, during the period prescribed in the demotion order;
(h) during probationary period in a post;
(i) during temporary suspension from duties.

44. A service personnel shall not be promoted while being punished with any disciplinary penalty. However, after he had freed from such penalty and the waiting list is still valid, he shall be promoted if there is a vacant post. If he frees from the penalty only when the list is no longer valid, he shall take the assessment test again.

45. A service personnel shall normally be promoted rank by rank without jumping step. However, in case of the service personnel organizations need to appoint external persons to a post to which they are not authorized to directly appoint a person according to the work nature or the specified qualification for the post, they initially appoint him to the post to which they are authorized to appoint directly and he may be promoted to the suitable post within one year if his performance is satisfactory. If the post is of the gazetted officer, the approval shall be obtained from the Union Civil Service Board after consultation under rule 14 (b).

Promotion from the Rank of Time Scale Pay (160,000kyats-2000kyats-170,000kyats) to (180,000kyats-2000kyats-190,000kyats) and then to
(200,000kyats-2000kyats-210,000kyats)

46. Other than the post of the head of a service personnel organization who is directly appointed by the President, in case of promotion for the rank of time scale pay (160000kyats-2000kyats-170000kyats) to the immediate lower post than the head of a service personnel organization,the post related to the respective service personnel organization:
(a) shall be carried out by forming the qualification assessment board for promotion.
(b) shall be selected by the performance evaluation report and personal profile.
(c) the evaluation report for promotion of the rank of time scale pay (160,000kyats-2000kyats-170,000kyats) to (180000kyats-2000kyats – 190000kyats), shall initially be prepared by the officer of the relevant service personnel organization of the rank of time scale pay (200,000kyats-2000kyats-210,000kyats) and the comment shall be added by the head of the service personnel organization.
(d) if there is no officer of the rank of time scale pay (200,000kyats-2000kyats-210,000kyats) in the organizational set-up of the relevant service personnel organization the team led by the official of the rank of the time scale pay (180,000kyats-2000kyats-190,000kyats) who is in charge of the administrative department and comprising other officers of the same rank shall prepare the initial evaluation report and the comment shall be added by the head of the service personnel organization.
(e) the evaluation report for promotion of the rank of time scale pay (180,000kyats-2000kyats-190,000kyats) to the rank of time scale pay (200,000kyats-2000kyats-210,000kyats), shall be prepared by the head of the service personnel organization and submitted to the higher level to obtain an approval.

47. In preparing the evaluation report for the posts contained in rule 46,the rating shall be given for the following qualifications:
(a) Leadership 20 points
(b) Reliability 20 points
(c)Proficiency 20 points
(d) Enthusiasm 20 points
(e) Good relationship 20 points
(f) In rating and evaluating:
(i) there shall be four grades as below average, average, above average and outstanding;
(ii) it shall be graded up to 7 points as below average, 8 to 10 points as average, 11 to 15 point as above average and 16 to 20 points as outstanding;
(iii) a short description of evaluation shall be given for below average and outstanding grades;
(iv) personal profile form of the civil servant to be promoted is prescribed as Form (2).

Promotion as a Special Case

48. If a service personnel is outstandingly competent,qualified and capable, much better than others and very reliable to delegate duties and so on, the head of the relevant service personnel organization may promote appropriately by exercising his authority. However, in promotion to the post of gazetted officer which is to be appointed only with the approval of the Union Civil Service Board, it shall be carried out in consultation with the Union Civil Service Board.

Appointment to the Immediate Lower Post Against a Vacant Post

49. The head of a Ministry and an organization may appoint, promote or transfer the service personnel in their department to an immediate lower post against a vacant post in the organizational set-up, according to the requirement of the service personnel organization.

50. In appointing under rule 49:
(a) it shall be within the permitted organizational set-up;
(b) it shall meet the specified qualifications for promotion.