Civil Service Personnel Rules Rule(288)

288. If the service books are damaged or lost for any reasons:
(a) the new service book shall be compiled by referring to the departmental orders, pay request forms and pay lists. When these documents and evidence are not available, the new service book shall be compiled based on testimonials from the colleagues of the service personnel and in the cases of transferred service personnel, the testimonials from the heads of the previous service personnel organizations;
(b) in cases where it cannot be done as contained in the sub-rule (a), the service personnel shall be asked to make the detailed entries himself and these detailed records, the testimonials of two colleagues and the affidavit which the service personnel has taken at the relevant court shall be submitted to the head of service personnel organization. Such affidavit shall contain the facts such as whether the service personnel took leave with pay but not in full or leave without pay, whether there were suspension periods or breaks in the term of service. The new service book shall be compiled based on the facts approved and signed by the head of service personnel organization.