4. Promotion

36. In rating for the term of post and the term of service:
(a) only the consecutive service shall be rated without calculating the gap in service, leave without pay, suspension period treated as absence from duty;
(b) in rating the consecutive service period, the marking scheme for the term of service at the current post and the lower rank posts is as follows:
(i) 3 marks for one year term of post at the current post;
(ii) 2 marks for one year term of service at the one -rank lower post;
(iii) 1 mark for one year term of service at the two-rank lower post;
(iv) ½ mark for one year term of service at the three-rank lower post and below;
(v) mark calculated for more than six months of service calculated as one year of service at the current post or less than six months of service calculated as and added to the term of service at the one-rank lower post;
(c) the highest mark for the term of service shall be 100 points;
(d) in calculating the term of service:
(i) the term of service shall be calculated the very first post of the service personnel;
(ii) in calculating the term of service at two posts which are in different categories of posts for the purpose of promotion for officers, the relevant organization shall coordinate with the Union Civil Service Board;
(iii) the two terms of service at two posts in different categories may be calculating in rating for the purpose of staff promotion if the management committee of the relevant Ministry and organization approves.

Relaxation of the Term of Post and the Term of Service for Promotion of
Service Personnel

37. To award appropriately to an outstanding service personnel by promoting to a one-rank higher post in a reasonable period of time or to honour the service personnel who is outstandingly industriousness and eager to learn, the relevant Ministry and organization:
(a) shall consider to promote the service personnel, to two third of the vacant posts within the organizational set-up who meets necessary qualification normally and has the minimum requirement of the term of post and the term of service.The remaining one third of the vacant posts may be filled with the service personnel by relaxing the minimum requirement of the term of post and the term of service as special case;
(b) shall mainly be taken into consideration the followings in carrying out promotion by relaxing the minimum requirement of the term of post and the term of service by the service personnel organizations:
(i) proficiency and industriousness;
(ii) loyalty to superior officers and colleagues;
(iii) goodmorale and goodwill for the interest of the State and the department;
(iv) innovativeness;
(v) outstanding educational qualification and skill;
(vi) good leadership;
(vii) good morale;
(c) shall form the Qualification Inspection Boards and undertake in accordance with the stipulations contained in sub-rule (b)to carry out promotion by relaxing the minimum requirement of the term of post and the term of service;
(d) shall submit the case to the head of the relevant Ministry and service personnel organization and obtain the approval to be able to carry out promotion of service personnel selected by the Qualification Inspection Board by relaxing the minimum requirement of the term of post and the term of service;
(e) shall consider only the service personnel who has at least one year term of service at the current post in coordination with the Union Civil Service Board and obtained the approval of the Union Government in carrying out promotion to the post of gazetted officer by relaxing the minimum requirement of the term of post and the term of service.

Conducting Personal Interview

38. (a) A personal interview shall be conducted for the persons who scored a minimum of 40 points each out of 100 points in the tests prescribed in rule 29 and out of 100 points in performance evaluation.
(b) The full mark for the personal interview is 50 points. The personal interview shall be conducted based on the following facts:

• (i) full marks for proficiency 20 points
• (ii) full marks for enthusiasm and succinctness 10 points
• (iii)full marks for quick wit 10 points
• (iv)full marks for general knowledge 10 points

(c) The Qualification Inspection Board shall also have to take responsibility to conduct interview.
(d) Each member of the Qualification Inspection Board shall have to give points for personnel interview. The average points given by all of them shall be regarded as the points given by the board.

Making a Waiting List

39. The Qualification Inspection Board shall make a waiting list arranged in order of the total scores in both written test and practical test or either only written test or only practical test and rating on term of service, interview and performance evaluation. When the two service personnel possess the same qualification, preference may be given to the person with longer term of service.However, the service personnel who has got proficiency, better skill and outstanding achievement shall be selected in preference to the person with longer term of service.

40. In case of the written test, practical test and interviews may not be conducted, the Qualification Inspection Board shall make a waiting list in order of the total marks given by the term of service and performance evaluation.

41. During the validity period of the waiting list, the service personnel who are punished for any offence, who are under departmental enquiry, who are suspended from duties, who are taken legal action or who is on trial are omitted from the waiting list of the Qualification Inspection Board and the service personnel appearing next to them shall be promoted.

42. The validity period of the waiting list made by the Qualification Inspection Board is two years from the date of confirming and signing the list by the competent authority who has formed the board. Within two year period, if there are no more service personnel left in the list to be promoted, the new waiting list shall be made in accordance with the rules for promotion.

Conditions in Which Promotion is not Entitled

43. Although a service personnel meets the specified qualifications for promotion, he shall not be promoted if any of the following conditions arises:
(a) if a service personnel is given a written warning, during six months from the commencing date of the warning;
(b) if a service personnel is punished with withholding of increment, during the period of withholding of increment;
(c) in case of recovering wholly or partially for the damage due to the service personnel’s negligence or incompetence while performing duties, up to one year from the commencing date of issuing the order to recover the value of damage or the date on which the amount is fully paid back, whichever is earlier;
(d) if a service personnel remains on the current post although having been punished on conviction for any immoral offence, up to one year from the commencing date of the punishment;
(e) if a service personnel is reduced to a lower pay scale within the time scale pay, until the original pay scale is reached;
(f) during the period of preliminary enquiry or departmental enquiry;
(g) if the service personnel is demoted because of an offence, during the period prescribed in the demotion order;
(h) during probationary period in a post;
(i) during temporary suspension from duties.

44. A service personnel shall not be promoted while being punished with any disciplinary penalty. However, after he had freed from such penalty and the waiting list is still valid, he shall be promoted if there is a vacant post. If he frees from the penalty only when the list is no longer valid, he shall take the assessment test again.

45. A service personnel shall normally be promoted rank by rank without jumping step. However, in case of the service personnel organizations need to appoint external persons to a post to which they are not authorized to directly appoint a person according to the work nature or the specified qualification for the post, they initially appoint him to the post to which they are authorized to appoint directly and he may be promoted to the suitable post within one year if his performance is satisfactory. If the post is of the gazetted officer, the approval shall be obtained from the Union Civil Service Board after consultation under rule 14 (b).