4. Promotion

Chapter IV
Promotion

26. In carrying out promotion, the service personnel who meet the specified educational qualification, skills, term of post and term of service as well as ability to perform duties which would be assigned to the promoted post shall be selected and promoted by assessing their qualifications.

Formation of Qualification Inspection Board

27.(a) To carry out promotion, the head of the relevant Ministry and service personnel organization shall form the Qualification Inspection Board comprising the suitable service personnel in the organization.

(b) The officer holding the highest post shall be designated as the Chairman and the board shall be composed of at least two members in the Qualification Inspection Board.

28. The Qualification Inspection Board shall:
(a) conduct written and practical tests, score for term of post and term of service and conduct interviews for promotion in accordance with these rules;
(b) prepare question papers for written and practical test or for written test;
(c) fix the date for written and practical test, lay down exam rules and supervise the exams;
(d) check and mark the answer papers of written and practical tests;
(e) prepare the waiting list of the candidates in order of their score in assessing the qualification;
(f) submit the waiting list for promotion to the head of the relevant service personnel organization who has formed the Qualification Inspection Board.

Assessment of Qualification

29. To assess the qualification of the service personnel, the suitable methods out of the followings shall be used depending on the work nature of the post to be promoted:
(a) test;
(i) written test;
(ii) practical test;
(iii) both written and practical test;
(b) assessment;
(c) interview.

30. In assessing qualifications for promotion, the service personnel on deputation outside the department shall be taken into consideration. Outside the department includes either in the country or out of the country.

31. Promotion shall be carried out in accordance with the following principles:
(a) aiming to improve the efficiency of the relevant service personnel organization;
(b) specifying the required minimum educational qualification and skills for the post;
(c) considering only the service personnel within the department who meet the specified qualification for the post to be promoted;
(d) promoting the most suitable service personnel according to the assessments of the qualifications and skills.

32. The followings shall be taken into consideration in carrying out promotion:
(a) the educational qualifications and skills specified for the post to be promoted depending on the work nature of the organization;
(b) other outstanding qualifications;
(c) completion of mandatory training conducted by the Union Civil Service Board or not;
(d) among the service personnel who have completed the training mandated by the Union Civil Service Board, the persons who have won the outstanding awards are given preference whereas the persons who have received negative comments by trainers and the persons who failed in tests are put at the bottom of the waiting list.

33. The term of post and the term of service shall be calculated in accord with the specification contained in schedule (1) for promotion.

Specifications for Promotion

• 34. (a) The specifications contained in these rules shall be applied to the promotion of the service personnel up to the rank which is lower than that of the head of service personnel organization who is directly appointed only by the President.
• (b) In a service personnel organization which is organized as a military unit, the relevant service personnel organization may specify procedures which are similar to the principles of these rules in order to fulfill the functional needs of the organization for the promotion.
• (c) When the service personnel in the organization are needed to be promoted to a post of gazetted officer rank which is prescribed to be selected by the Union Civil Service Board, it shall be coordinated with the Union Civil Service Board.
• (d) The relevant service personnel organization shall specify the required minimum educational qualifications and skills depending on the nature of the post by obtaining the approval of the Union Government in accord with their requirements.
• (e) A service personnel who is under departmental enquiry can be tested for his promotion and put on the waiting list of successful persons whereas the persons who are suspended from their duties, or detained in custody or released on bail may not be tested for his promotion and put on the waiting list of successful candidates.

Assessment of Qualifications of the Service Personnel of Time Scale Pay
(140‚000 kyats-2000kyats-150‚000kyats) and Below

35. (a) In assess a service personnel’s qualifications, written test, practical test, both written and practical tests and interview shall be exercised.
(b) Depending on the work nature of the post, if either written test or practical test is considered not necessary, assessment by interview shall be done.
(c) In assessing qualification, the following marking scheme shall be exercised.

• (i) in assessing both written and practical tests:
  • (aa) full marks for written test 40 pointsand full marks for practical test 60 points or
  • (bb) full marks for either only written test or only practical test 100 points or
  • (cc) full marks for the particular test conducted by the respective department with their own plan, other assessment test 100 points
• (ii) full marks for rating and evaluation 100 points
• (iii) full marks for term of service 100 points
• (iv) full marks for the interview 50 points

(d) Assessment may be done without the interview if departmental interview is considered not necessary.
(e) The system of evaluation report shall be exercised in assessing the qualification of the service personnel.
(f) In preparing evaluation report, rating and comment shall be provided first by the immediate supervisor and then evaluation shall be done by successively higher supervisors and finalized by the head of service personnel organization or an authorized person assigned by the Region or State Government.
(g) Rating shall be done by evaluating the following qualifications:

• (i) conscientiousness 10 points
• (ii) proficiency 10 points
• (iii) reliability 10 points
• (iv) eagerness to learn 10 points
• (v) industriousness 10 points
• (vi)innovativeness 10 points
• (vii) compliance with office and workplace disciplines 10 points
• (viii) volunteering 10 points
• (ix) good relationship 10 points
• (x) leadership 10 points

(h) In evaluating and rating:

• (i) there shall be four grades as below average, average, above average and outstanding;
• (ii) it shall be graded up to 3 points as below average, 4 to 6 points as average, 7 to 8 points as above average and 9 to 10 points as outstanding;
• (iii) a short description of evaluation shall be given for below average and outstanding grades;
• (iv) personal profile form of the service personnel to be promoted is prescribed as Form (2).

(i) The rating supervisor shall:

• (i) prepare the evaluation report for the relevant service personnel in January for the previous calendar year;
• (ii) evaluate and provide rating for the relevant service personnel for every qualification prescribed in sub-rule (g);
• (iii) if some special comments need to be provided for the respective service personnel who has performed his duties brilliantly or received punishment within a calendar year the immediate supervisor, the successively higher supervisors and the head of the organization or the authorized person assigned by the head shall work together to provide the comments;
• (iv) if there is a special circumstance to promote the service personnel, a separate evaluation report shall be prepared.

(j) In rating and evaluating:

• (i) a total full marks of 100 points may be given for ten qualifications prescribed in the sub-rule (g) allocating 10 points for each;
•  (ii) the rating and evaluating officers shall sign in the evaluation report.