Transfer to Another Department

Transfer to Another Department

23. (a) When a gazetted officer from any Ministry service personnel organization is to be transferred to another Ministry or service personnel organization and if the person meets the specified qualifications, the relevant organization shall coordinate with the Union Civil Service Board;
(b) The Union Civil Service Board shall, after scrutinizing the coordination under sub-rule (a), carry out as follows:
(i) requesting the remark from the Ministry and organization which desires the transfer of the officer or the Ministry and organization of the officer who himself desires to transfer in coordination with the relevant Ministry and organization;
(ii) submitting the case to and ask for the guidelines from the President through the Office of the Union Government by the Union Civil Service Board;
(iii) submitting and obtaining the approval from the Union Government after preparing the memorandum by the Ministry and organization which desires the transfer of the officer or the Ministry and organization of the officer who himself desires to transfer after obtaining the approval of the President.

24. When asking for the remark from the Union Civil Service Board, the following documents shall be included:
(a) the memorandum signed by the head of the Ministry or organization of the service personnel to be transferred;
(b) personal profile form with 53 particulars of the service personnel to be transferred, Form (1);
(c) the disciplinary record of the service personnel to be transferred whether or not he has committed any disciplinary offence;
(d) regarding the transfer of the Government official from the Ministry of Defence:
(i) if the official is still in service, the certificate of no criminal and disciplinary record issued by the Office of the Chief of Military Affairs;

(ii) if the official is retired, the certificate of no criminal and disciplinary record issued by the Office of the Chief of Military Affairs and the last military appointment order issued by the Office of the Chief of  Military Staff;

(e) the statement in the memorandum of the Ministry organization which describes to which post the transferred service personnel will be appointed at which pay scale and whether or not there is a vacant post in the organizational set-up.
Note: (i) The memorandum prescribed in sub-rule (a) shall be signed by the head of the relevant Ministry and organization on account of the fact that it will be submitted to the Office of the President of the Union and the Office of the Union Government.
(ii) In case of transfer of posts in the Office of the President of the Union, the Office of the Union Government and the Office of the Hluttaw, the memorandum may be signed by a high level official not lower than the rank of Director General or the competent authority delegated by the relevant head of the organization.

25. The Union Civil Service Board shall scrutinize the coordinations and suggestions under rule 24 and either may proceed to submit the case to the Union Government or may reject the case if the specified qualifications are not fulfilled.