Civil Service Personnel Rules

31. Promotion shall be carried out in accordance with the following principles:
(a) aiming to improve the efficiency of the relevant service personnel organization;
(b) specifying the required minimum educational qualification and skills for the post;
(c) considering only the service personnel within the department who meet the specified qualification for the post to be promoted;
(d) promoting the most suitable service personnel according to the assessments of the qualifications and skills.

32. The followings shall be taken into consideration in carrying out promotion:
(a) the educational qualifications and skills specified for the post to be promoted depending on the work nature of the organization;
(b) other outstanding qualifications;
(c) completion of mandatory training conducted by the Union Civil Service Board or not;
(d) among the service personnel who have completed the training mandated by the Union Civil Service Board, the persons who have won the outstanding awards are given preference whereas the persons who have received negative comments by trainers and the persons who failed in tests are put at the bottom of the waiting list.

33. The term of post and the term of service shall be calculated in accord with the specification contained in schedule (1) for promotion.

Specifications for Promotion

• 34. (a) The specifications contained in these rules shall be applied to the promotion of the service personnel up to the rank which is lower than that of the head of service personnel organization who is directly appointed only by the President.
• (b) In a service personnel organization which is organized as a military unit, the relevant service personnel organization may specify procedures which are similar to the principles of these rules in order to fulfill the functional needs of the organization for the promotion.
• (c) When the service personnel in the organization are needed to be promoted to a post of gazetted officer rank which is prescribed to be selected by the Union Civil Service Board, it shall be coordinated with the Union Civil Service Board.
• (d) The relevant service personnel organization shall specify the required minimum educational qualifications and skills depending on the nature of the post by obtaining the approval of the Union Government in accord with their requirements.
• (e) A service personnel who is under departmental enquiry can be tested for his promotion and put on the waiting list of successful persons whereas the persons who are suspended from their duties, or detained in custody or released on bail may not be tested for his promotion and put on the waiting list of successful candidates.

Assessment of Qualifications of the Service Personnel of Time Scale Pay
(140‚000 kyats-2000kyats-150‚000kyats) and Below

35. (a) In assess a service personnel’s qualifications, written test, practical test, both written and practical tests and interview shall be exercised.
(b) Depending on the work nature of the post, if either written test or practical test is considered not necessary, assessment by interview shall be done.
(c) In assessing qualification, the following marking scheme shall be exercised.

• (i) in assessing both written and practical tests:
  • (aa) full marks for written test 40 pointsand full marks for practical test 60 points or
  • (bb) full marks for either only written test or only practical test 100 points or
  • (cc) full marks for the particular test conducted by the respective department with their own plan, other assessment test 100 points
• (ii) full marks for rating and evaluation 100 points
• (iii) full marks for term of service 100 points
• (iv) full marks for the interview 50 points

(d) Assessment may be done without the interview if departmental interview is considered not necessary.
(e) The system of evaluation report shall be exercised in assessing the qualification of the service personnel.
(f) In preparing evaluation report, rating and comment shall be provided first by the immediate supervisor and then evaluation shall be done by successively higher supervisors and finalized by the head of service personnel organization or an authorized person assigned by the Region or State Government.
(g) Rating shall be done by evaluating the following qualifications:

• (i) conscientiousness 10 points
• (ii) proficiency 10 points
• (iii) reliability 10 points
• (iv) eagerness to learn 10 points
• (v) industriousness 10 points
• (vi)innovativeness 10 points
• (vii) compliance with office and workplace disciplines 10 points
• (viii) volunteering 10 points
• (ix) good relationship 10 points
• (x) leadership 10 points

(h) In evaluating and rating:

• (i) there shall be four grades as below average, average, above average and outstanding;
• (ii) it shall be graded up to 3 points as below average, 4 to 6 points as average, 7 to 8 points as above average and 9 to 10 points as outstanding;
• (iii) a short description of evaluation shall be given for below average and outstanding grades;
• (iv) personal profile form of the service personnel to be promoted is prescribed as Form (2).

(i) The rating supervisor shall:

• (i) prepare the evaluation report for the relevant service personnel in January for the previous calendar year;
• (ii) evaluate and provide rating for the relevant service personnel for every qualification prescribed in sub-rule (g);
• (iii) if some special comments need to be provided for the respective service personnel who has performed his duties brilliantly or received punishment within a calendar year the immediate supervisor, the successively higher supervisors and the head of the organization or the authorized person assigned by the head shall work together to provide the comments;
• (iv) if there is a special circumstance to promote the service personnel, a separate evaluation report shall be prepared.

(j) In rating and evaluating:

• (i) a total full marks of 100 points may be given for ten qualifications prescribed in the sub-rule (g) allocating 10 points for each;
•  (ii) the rating and evaluating officers shall sign in the evaluation report.

36. In rating for the term of post and the term of service:
(a) only the consecutive service shall be rated without calculating the gap in service, leave without pay, suspension period treated as absence from duty;
(b) in rating the consecutive service period, the marking scheme for the term of service at the current post and the lower rank posts is as follows:
(i) 3 marks for one year term of post at the current post;
(ii) 2 marks for one year term of service at the one -rank lower post;
(iii) 1 mark for one year term of service at the two-rank lower post;
(iv) ½ mark for one year term of service at the three-rank lower post and below;
(v) mark calculated for more than six months of service calculated as one year of service at the current post or less than six months of service calculated as and added to the term of service at the one-rank lower post;
(c) the highest mark for the term of service shall be 100 points;
(d) in calculating the term of service:
(i) the term of service shall be calculated the very first post of the service personnel;
(ii) in calculating the term of service at two posts which are in different categories of posts for the purpose of promotion for officers, the relevant organization shall coordinate with the Union Civil Service Board;
(iii) the two terms of service at two posts in different categories may be calculating in rating for the purpose of staff promotion if the management committee of the relevant Ministry and organization approves.

Relaxation of the Term of Post and the Term of Service for Promotion of
Service Personnel

37. To award appropriately to an outstanding service personnel by promoting to a one-rank higher post in a reasonable period of time or to honour the service personnel who is outstandingly industriousness and eager to learn, the relevant Ministry and organization:
(a) shall consider to promote the service personnel, to two third of the vacant posts within the organizational set-up who meets necessary qualification normally and has the minimum requirement of the term of post and the term of service.The remaining one third of the vacant posts may be filled with the service personnel by relaxing the minimum requirement of the term of post and the term of service as special case;
(b) shall mainly be taken into consideration the followings in carrying out promotion by relaxing the minimum requirement of the term of post and the term of service by the service personnel organizations:
(i) proficiency and industriousness;
(ii) loyalty to superior officers and colleagues;
(iii) goodmorale and goodwill for the interest of the State and the department;
(iv) innovativeness;
(v) outstanding educational qualification and skill;
(vi) good leadership;
(vii) good morale;
(c) shall form the Qualification Inspection Boards and undertake in accordance with the stipulations contained in sub-rule (b)to carry out promotion by relaxing the minimum requirement of the term of post and the term of service;
(d) shall submit the case to the head of the relevant Ministry and service personnel organization and obtain the approval to be able to carry out promotion of service personnel selected by the Qualification Inspection Board by relaxing the minimum requirement of the term of post and the term of service;
(e) shall consider only the service personnel who has at least one year term of service at the current post in coordination with the Union Civil Service Board and obtained the approval of the Union Government in carrying out promotion to the post of gazetted officer by relaxing the minimum requirement of the term of post and the term of service.

Conducting Personal Interview

38. (a) A personal interview shall be conducted for the persons who scored a minimum of 40 points each out of 100 points in the tests prescribed in rule 29 and out of 100 points in performance evaluation.
(b) The full mark for the personal interview is 50 points. The personal interview shall be conducted based on the following facts:

• (i) full marks for proficiency 20 points
• (ii) full marks for enthusiasm and succinctness 10 points
• (iii)full marks for quick wit 10 points
• (iv)full marks for general knowledge 10 points

(c) The Qualification Inspection Board shall also have to take responsibility to conduct interview.
(d) Each member of the Qualification Inspection Board shall have to give points for personnel interview. The average points given by all of them shall be regarded as the points given by the board.

Making a Waiting List

39. The Qualification Inspection Board shall make a waiting list arranged in order of the total scores in both written test and practical test or either only written test or only practical test and rating on term of service, interview and performance evaluation. When the two service personnel possess the same qualification, preference may be given to the person with longer term of service.However, the service personnel who has got proficiency, better skill and outstanding achievement shall be selected in preference to the person with longer term of service.

40. In case of the written test, practical test and interviews may not be conducted, the Qualification Inspection Board shall make a waiting list in order of the total marks given by the term of service and performance evaluation.