3. Appointment of Service Personnel and Transfer to Another Department

Chapter III
Appointment of Service Personnel and Transfer to Another Department

Appointment of Gazetted Officer

14. Regarding the post of gazetted officer in respective service personnel organizations:
(a) it shall be deemed as a post to be initially selected by the Union Civil Service Board;
(b) if there is a vacant gazetted officer post to which an external person is to be appointed, the respective service personnel organization shall propose to the Union Civil Service Board and ask for the approval;
(c) if a service personnel organizations desires to promote their service personnel to the posts of gazetted officer they shall propose to the Union Civil Service Board and ask for the approval.

15. The Ministries and service personnel organizations may initially appoint external persons to the following posts:
(a) general service staff grade (1);
(b) clerical staff grade (1);
(c) technical staff grade (1) and (4);
(d) professional staff grade (1), (2) and (3);
(e) management staff (economic) grade (1);
(f) management staff (administration, social) grade (1).

16. When the Ministries and service personnel organizations need to appoint an external person to any post of technical staff grade (2) and (3) either because of the nature of work or because of stipulated qualifications of the post, the person shall be appointed as an apprentice against the desired technical post at first and the appointment shall be confirmed at such post if their performance is satisfactory.

17. For initial appointment as a service personnel, the candidates who fulfill the specified qualification for the post to be appointed shall be selected competitively in accordance with the rules.

18. When the Ministries and service personnel organizations need to select and initially appoint external persons to the posts prescribed in the rule 15, the head of service personnel organization shall form a selection board comprising suitable service personnel in the organization.

Selection and Appointment of General Service Staff and Clerical Staff

19. (a) When the external persons are needed to be selected and appointed to the posts of general service staff grade (1) and clerical staff grade (1), the relevant Ministries and service personnel organizations:

• (i) shall ask for the list of nominees who meet the specified qualifications among the persons who are registered in the labour offices for the vacant post, the Ministry of Labour, Employment and Social Security;
• (ii) the selection board formed under the rule 18 shall:
  • (aa) interview the nominees and, if necessary, hold written tests and proficiency tests;
  • (bb) make a list of persons who are arranged in order of their score in the interviews, written and proficiency tests and the list shall be submitted to the head of the service personnel organization or the appointing authority;
• (iii) the head of service personnel organization or the appointing authority shall appoint the selected persons to the vacant posts in order of their positions in the list.
  (b) The appointment of external persons to the posts of general service staff grade (1) and clerical staff grade (1) shall be done in accordance with the sub-rule (a) and the appointments to the posts of other levels shall be done by the promotion process.

Selection and Appointment of Technical Staff

20. (a) When external persons are to be selected and appointed to the vacant posts of technical staff grade (1), it shall be done with the procedures mentioned in the sub-rule (a) of rule 19.
(b) When the posts of technical staff in the rule 16 are vacant and external persons need to be selected and appointed as apprentices, the selection board formed by the head of service personnel organization shall ask for the list of nominees registered in the labour offices who meet the specified qualifications among the persons interview the nominees and, hold written tests and proficiency test and make a list of the successful persons who are arranged in order of their score in the interviews, written and proficiency tests and the list shall be submitted to the head of service personnel organization or the appointing authority.
(c) The head of service personnel organization or the appointing authority shall appoint the selected candidates to the vacant posts in order of their positions in the list.
(d) When the posts of technical staff grade (4) are vacant, the posts may be filled either by promoting the service personnel within the department who fulfil the specified qualification or by recruiting external persons.
(e) When the posts of technical staff grade (4) are vacant and to be filled by recruiting external persons:

• (i) the head of the Ministry and the service personnel organization shall form the selection board;
• (ii) the selection board shall compile job specifications such as required educational qualification,required skills and required number of male and female employees to be appointed and submit it to the head of the Ministry and service personnel organization to get an approval;
• (iii) the advertisement for application shall be advertised in the newspapers not less than one month in advance in order that the persons who meet the specified qualifications can compete;
• (iv) the applicant from other service personnel organizations shall apply with the permission of the respective head of Ministry and organization;
• (v) the selection board shall conduct written examination,interviews and if necessary, proficiency tests after scrutinizing the applications;
• (vi) in written examinations, the following three subjects shall be tested with two-hour question papers:
  • (aa) Myanmar;
  • (bb) General Knowledge;
  • (cc) English;
• (vii) the selection board shall determine the number of persons to be interviewed depending on the number of posts to be appointed as follows:
  

  The number of posts to be appointed	The tentative number of the persons to be interviewed
  1 to 10 posts	persons not more than twice of the posts to be appointed to
  11 posts and above	persons not more than 1.5 times of the posts to be appointed to

• (viii) the persons shall be arranged in the list in order of their score in written tests and interviews, and the list shall be submitted to the head of the Ministry and service personnel organization to select and appoint the required service personnel. The list shall include a suitable number of the persons in reserve depending on the number of posts to be appointed as may be necessary;
  (ix) after the list of the successful persons who are arranged in order of their score and qualifications for the post advertised is confirmed, and when more vacant posts are needed to be filled, the ones in the reserve may be appointed according to the positions in the list;
  (x) the appointment of external persons to the posts of technical staff grade (1) and grade (4) shall be done in accordance with the rule 20 and the appointments to the posts of other levels shall be done by the promotion process.

Selection and Appointment of Professional Staff

21. (a) When external persons are to be selected and appointed to the vacant posts of professional staff grade (1), it shall be done with the procedures mentioned in the sub-rule (a) of rule 19.

(b) When external persons are to be selected and appointed to the vacant posts of professional staff grade (3), it shall be done with the procedures mentioned in the sub-rule (d) of rule 20.

(c) The appointments to the posts of other levels shall be done only by the promotion process. However, the promotion to the gazetted officer level, professional staff grade (4), shall be done in coordination with the Union Civil Service Board.

Selection and Appointment of Management Staff (Economic) and Management Staff (Administration, Social)

22. (a) When external persons are to be selected and appointed to the vacant posts of management staff (economic) grade (1) and management staff (administration, social) grade (1), it shall be done with the procedures mentioned in the sub-rule (d) of rule 20.

(b) The appointments to the posts of other level shall be done by the promotion process. However, the promotion to the gazetted officer level, management staff (economic) grade(3) and management staff (administration, social) grade (2),shall be done in coordination with the Union Civil Service Board.

Transfer to Another Department

23. (a) When a gazetted officer from any Ministry service personnel organization is to be transferred to another Ministry or service personnel organization and if the person meets the specified qualifications, the relevant organization shall coordinate with the Union Civil Service Board;
(b) The Union Civil Service Board shall, after scrutinizing the coordination under sub-rule (a), carry out as follows:
(i) requesting the remark from the Ministry and organization which desires the transfer of the officer or the Ministry and organization of the officer who himself desires to transfer in coordination with the relevant Ministry and organization;
(ii) submitting the case to and ask for the guidelines from the President through the Office of the Union Government by the Union Civil Service Board;
(iii) submitting and obtaining the approval from the Union Government after preparing the memorandum by the Ministry and organization which desires the transfer of the officer or the Ministry and organization of the officer who himself desires to transfer after obtaining the approval of the President.