Union Civil Service Board
Civil Service Personnel Law and Rules, Civil Service Affairs
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120. The joining time is a period of time allowed for travelling from a previous duty station to a new duty station where the service personnel is transferred on promotion, lateral or demotion.
121. The joining time is entitled to in the following conditions:
(a) when transferred from a duty station to a new duty station;
(b) when transferred to a new post at the end of the leave period without being allowed to return to the original post.
122. In respect of allowing the joining time:
(a) if it is transferred from a post to another in the same duty station, one day of joining time is allowed. No preparation day shall be allowed;
(b) if it is transferred from one duty station to another, five preparation days and the days to cover the actual journey shall be allowed;
(c) the route shall be the ordinary route commonly used by the public and the mode of travel shall be the one which shall ordinarily be used according to the rank of their post;
(d) the maximum period of the joining time is 30 days and all gazetted holidays shall be counted in it;
(e) when a service personnel has to transfer from one duty station to another, the supervisor shall scrutinize case by case and reduce the joining time if it is considered to be longer than necessary. It may also be extended if it is assumed to be necessary provided that such extention does not exceed 30 days.
123. Under the following circumstances, the head of service personnel organization may lay down the appropriate terms and conditions and allow the joining time not exceeding the maximum limit of 30 days and without failing to achieve the objectives of joining time:
(a) a service personnel may not use the ordinary mode of travel;
(b) there is some delay on the way as a consequence of any situation even though the service personnel does his best to avoid it;
(c) a service personnel misses the vehicle or has to wait for departure of the vehicle but it is not because of his fault;
(d) a service personnel gets seriously ill on the journey;
(e) a service personnel cannot use the ordinary route due to the situation of the region and has to use the other route and the sufficient reason for using it can be given;
(f) there are other sufficient reasons.
124. In case the joining time exceeds 30 days, the head of the relevant Ministry and the organization may allow with the approval of the Union Civil Service Board.
125. If a service personnel has to hand over the charge elsewhere than where the duty station is situated, the joining time of such service personnel shall be counted from the place at which the person actually relinquishes the charge.
126. When a service personnel in transit on the initial transfer received another transfer order, the joining time shall be counted starting from the following date of receipt of the new transfer order. However, a second period of five days for preparation shall not be permitted in counting the joining time who has already enjoyed the first five preparation days. If he receives another transfer order for a different post after reaching the station of the new post, he is entitled to additional 5 days for preparation.
127. If a service personnel is granted leave after relinquishing the charge of the old post to transfer to a new post:
(a) when the leave is asked for personal affairs or on a medical certificate, the period of leave will start from the date on which the charge of the old post is relinguished,the preparation period shall not be enjoyed and the joining time shall start immediately the next day after the leave ended;
(b) the actual period to cover the journey from the station of old post to that of new post shall be prescribed as joining time. However, the period for the medical treatment for illness on the journey or for unavoidable personal affairs shall be accounted as suitable types of leave.
128. When a service personnel on leave is transferred to a new post at the end of the leave period and is not allowed to return to the original post, the joining time shall be granted as the period actually needed to cover the journey from the place where the service personnel enjoys leave to the place of new post.
129. When a service personnel from a department entitled to a long vacation is transferred to a new post during the long vacation, the authorized person for the transfer may allow to join the new post only after the end of the long vacation.
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